Email signatures have become more and more elaborate over time with a lot of businesses seeing them as an extension to their marketing (rightfully so).  Nowadays, email signatures often contain embedded links to LinkedIn, Facebook and Twitter giving the recipient any number of ways to stay in touch with your business.  They can also be used to promote an award you might have recently won or even to wish a Happy Christmas, it’s all good!

This does however raise the issue of how you control or even change the email signatures being used in your organisation.  Historically they have been setup by the individual using their email client and with sometimes little or no input from the Company.  The good news is Leap IT can now manage and configure all your employee’s email signatures Companywide through one portal.  Not only does this give you control over what email signatures are in use you can also change and update them Company wide whenever you want.  There is no software for the user to download or install and every email gets the same signature applied to it no matter what device you are using, including mobiles and Apple Mac’s.

“Every email gets the same signature, regardless of the device you are using…..”

Leap IT can setup your email signatures using a pre-configured template or we can create custom signatures based on the images and text that you want to appear.  Custom imagery, text and social media icons can be built into each and every signature as well as promotional banners and legal disclaimers.  We can also take user details such as name, contact number and position directly from your Office 365 directory and merge these automatically into the signature as per the example below:-

Once setup, we can assign a signature to a single person, a department or the entire Company depending on your requirements.  We can also create different internal and external email signatures or schedule a signature for a certain period, for example over the Christmas holidays.  Your employees also have the ability to select the email signature at the time of sending the email for example if you have employees working in several Companies.

“Prices start from as little as 56p per user per month”

If you’d like any further information or help with your IT Systems feel free to get in touch at [email protected] or alternatively why not give us a call on 0121 296 5545.


For over 17 years, Leap IT has been working with more than 200 businesses throughout the West Midlands and across the UK. We work closely with you to really understand what your business needs so that we can make sure you always receive the best advice and achieve the best value. With a breadth of solutions spanning IT SupportCommunicationsCloud Computing, and Print, we see that your IT is completely covered from end to end. We ensure that your IT works exactly as it should, all of the time.  This way, you can be free to focus on your business and use technology to help you progress rather than worrying about it holding you back. Nor should you settle for less.  It’s what drives us on to be more responsive, more innovative, and more switched-on than your typical IT partner.  We’re here to take your business’ IT to where it needs to be.